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Team OpenCal

By Team OpenCal

April 4, 2011

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Finding Availability + Appointment Timing Options

Today we’re happy to be rolling out two improvements that should have a big impact.

Finding the Next Date with Availability

next available online appointment booking softwaresoftware
The first is the ability for your clients to jump to the next date with availability in your booking steps. We think your clients will really appreciate this feature, especially if your schedule happens to be booked up well in advance.

More Flexible Appointment Start Times

appointment timing online appointment booking softwaresoftware
Secondly, we added some new appointment timing options which will give you more flexibility in choosing when your appointments can be booked. The new options are: every 5 mins, 10 mins, 15 mins, 30 mins, 1 hour, 1 hour and a half, 2 hours, 2 hours and a half, or 3 hours (phew!).

We hope you enjoy these improvements! See you next time.

Team OpenCal

By Team OpenCal

March 24, 2011

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Booking Steps Mobile Support

Just in time for the March 25 international release of the iPad 2, the OpenCal booking steps and mini-website are now compatible with mobile devices!

Your clients will now be able to book appointments with you using their iPhone, iPad, Android phone or tablet, or Blackberry (or any other device with a modern mobile web browser).

opencal on ipad online appointment booking softwaresoftware

As a quick side note, we will now be doing smaller, but more frequent, product improvement roll-outs! Talk to you soon!

Team OpenCal

By Team OpenCal

March 3, 2011

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Product Update: OpenCal v1.1.5 Released

We’re happy to announce the release of OpenCal version 1.1.5. We continue to gather great feedback from our users, and we’re working hard on adding new features to OpenCal. Below are some top user-requested improvements now available to all our users:

On-demand Notifications

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Be in control of when email notifications are sent to your clients regarding appointments.

iCal Attachments

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Your clients and staff now receive standard iCal files attachments with their appointment notification emails, making it easy to add the appointment to calendar software in one click.

Client Import

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If you’ve got a client database in Gmail, Yahoo Mail, Outlook, or Hotmail .csv format, you can now import it directly into your OpenCal client manager!

Security for Changing Appointments

Clients who change or cancel their appointment will be asked both their email and phone number for security. No need to remember login info!

Policy Tab in Mini-website

Your business policies and terms (if defined) are now displayed to your users both in the mini-website and when clients change or cancel their own appointments.

Timezone Support

If you have clients in multiple timezones, your timezone information is now displaying during the booking steps and in the appointment email notifications to your clients.

Custom Staff Business Hours & Closed Dates

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Defining custom staff business hours and unavailable dates is now easier, your staff business hours match your business-wide hours unless you would like to add custom hours for a specific staff member.

Stay Tuned

The next version of OpenCal is under development! We’re combining everything we’ve learned from our passionate users and making OpenCal better than ever. Stay tuned, and if you would like to share your ideas to be included in the next version please drop us a line.

Darren Negraeff

By Darren Negraeff

January 21, 2011

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How to Create Evangelists for Your Product

They go by a number of different names and definitions: “True Believers”, “Brand Advocates”, and “Customer Evangelists” – whatever you call them, if you sell anything at all, you probably want more of them. For our purposes, we’ll use “evangelists” and define them simply as those users who are so enamoured with your product or service that they will go out of their way to recommend it to others. They do so not out of any financial incentive, but instead act out of a sincere desire to help others. Your product or service is so good or life-changing in their eyes that they are intrinsically motivated to ‘tell others of the good news’ (which is more or less what the term evangelism is originally derived from).

How are these evangelists created, and how can I get some?

In our short experience, we’ve found that evangelists are created directly through great experiences. That experience can come in the form of the product itself (ie. the design, form or function), through the benefits that come as a result of using the product, or through the support given when needed. I’ll give some examples of each, either through our experience of other products or through our customers’s experience of OpenCal, our online appointment scheduling application.

Evangelism at first sight.

In the first case, we have what I like to call ‘evangelism at first sight’. Apple is pretty much the standard example of this type of product experience. For most of us, there is an actual joy experienced from simply holding an Apple product. When I got my iPhone 4 (incidentally my first real Apple experience), there was something about the weight of it, the way it balanced in my hand, and the cool feel of the glass and metal that made me think, ‘This… is good.’ The product wasn’t even powered on yet and I already knew I loved it. That’s evangelism at first sight. Of course, had the iPhone then spectacularly failed in the following minutes, I probably would have been less impressed with it. So it’s more than just seeing and touching a product, ‘evangelism at first sight’ also includes the initial moments and experience of using the product.

This type of evangelism takes the most effort to create and is probably the most specialized. It begins well before the first prototype and comes from a deep understanding of what the product does and who it’s for and why it’s the right solution. On top of that, it helps if it can be physically beautiful or at least can create a lasting impression on the user. When you build a great product, you will occasionally receive these magical emails or comments which make all the delays and hard work worth it in the end. We have a few of these, and we put them in a ‘feel good’ folder to look at on days when a goal seems beyond reach.

Let the benefits do the talking.

“I’m booking clients three weeks out instead of one!”

That quote comes from one of our customers who really likes our service. For him, obviously, we’re solving a big problem around appointment scheduling, and we’re doing such a good job of it, he thought it right to let us know. That’s always a good sign. Hopefully, your product or service solves a problem, otherwise, you’ve probably got bigger issues than not having enough evangelists. That said, occasionally a product will solve a problem so well that a user instantly converts into an evangelist because of the resulting benefits. For example, anyone who knows me knows I’m a huge fan of KEEN shoes. I actually never realized how much my feet were bothering me until I bought my first pair of KEENs. Before that, I just thought sore feet were normal. Now, having gone through about 2 pairs a year for the past 5 years, my feet have never felt better. And I tell a lot of people about that, and I’m sure a lot of them go on to buy KEEN shoes as well.

If your customer aren’t raving about your service, talk to them, find out what they like and don’t like, and see if you can more thoroughly solve their problems. If you can, it will be time well spent. In fact, let’s take a moment to consider the business case for evangelism in terms of cold, hard facts, or whatever the equivalent for that is on the web. Here are just two examples of why evangelists are compelling:

Creating evangelists through customer service.

Let’s face it – no matter how well you build something, mistakes will be made, bugs will be found, and assumptions will be made to look foolish. As ridiculous as it sounds, you should cherish these moments, because it’s through them that you will have the chance to create an evangelist for your product. Without getting into too much detail, there are a few cardinal rules of giving exceptional customer service.

  1. Listen
  2. Empathize
  3. Always be honest
  4. Be a human

These rules work whether you are responding by email or speaking directly to a customer on the phone or in person. We’ll include more detail on how to use these rules to create customer evangelists in a follow-up post in on Thursday.

In the meantime, we would love to hear from you. Tell us your stories of how you’ve created truly evangelical customers and how it happened.

Darren Negraeff

By Darren Negraeff

January 6, 2011

1 Comment

OpenCal – an RMT’s Best Friend?

While we built OpenCal to enhance any business that takes appointments, we’ve found that our product is very popular with Registered Massage Therapists, or RMTs. To find out why that is, we decided to take a closer look at what makes OpenCal the perfect solution for many Massage Therapy Clinics.

Grow your business without a receptionist

For a lot of RMTs, starting out means beginning with a client list and not a whole lot else. For these solo-preneuers, getting visibility and being responsive to customer requests is paramount. With online appointment scheduling, your business is open 24/7 – so clients and potential clients can make appointments with you while you are busy helping other clients, or even when you’re away from your practice. Bethany Ingraham, a happy OpenCal user, passed on a message from one of her clients who loves booking massage therapy sessions online:

I loved the website! It was very easy to use and explanatory. I liked being able to reference your availability as a list rather than having to ask back and forth what was free and what was not for time slots. The checkout was flawless and I liked the email confirmation that I received because I can be very forgetful or neglect writing something down. This was an easy way to schedule something, and if I had questions, I could always call you. A very good option for someone who is usually at work like me!

For Bethany, who operates a sole prop massage therapy clinic, being open 24/7 has made a significant difference in the number of new clients she has booked.

“Since signing up for OpenCal I’ve already booked several new clients. It was like turning on a switch!”

Great customer service

Some of our users are in a shared office environment, or work out of a clinic with multiple RMTs. In this case, OpenCal helps front office staff provide top-notch customer service. And with the notes field, it’s easy to track and remember customer preferences and requests. One of our customers uses the notes field to request details from her customers about allergies or any other complications.

No shows get expensive quickly

Automatic email appointment reminders keep customers in the loop, so instead of spending time tracking down no-shows, one of our clients uses that time to write thank you notes to her customers. OpenCal takes care of growing your business profitably, giving you the time to treat your customers like superstars.

Everything in one place

It’s easy to lose track of little bits of paper. Besides the notes features for clients, you can also access a client’s history and see at a glance the last time someone booked a service, and send them a timely reminder to book an appointment. You can even use the calendar to schedule your own life and receive notifications of your own appointments.